Seasons User Manual

CONTENTS

What is a Season?

Entering Season details

Assigning a Season against a Product

What is a Season?

As a short answer, Seasons are used as an extra reporting filter. 

Once you’ve been trading on Cybertill for a little while, you’ll no doubt want the system to tell you how much money you’ve taken. In most of the system’s Sales reports, you’ll get the option to filter your results, i.e. to choose exactly which Products, Categories, Brands etc. you want to see the Sales for.    

Occasionally, Retailers who sell an extremely large range of Products find they struggle to filter their Sales reports in all the ways they want. For example you may want to report on all of your ‘Summer’ trousers and not include trousers you sell ‘All Year’.  

You might also want to compare sales of ‘Summer’ trousers and ‘Summer’ tops. Now, before Cybertill can tell them this, it needs to have some way of knowing that specific Products are for different Seasons. That might seem obvious to you, but it’s not to Cybertill! 

Before you can run the report you want, you need some way of telling Cybertill that “some products are ‘Summer’. You need some way of linking all those different products together, in a way that Cybertill can recognise. This is where seasons come in. 

When you come to run Sales reports, you’ll get the option of filtering your report by “Season” (just like you can filter by Brand, Category etc). Whenever you enter the details of a pair of trousers into Cybertill, as well as entering the obvious stuff (Name, Price etc), they should ensure they set its season ref to “Summer”. 

If you do this correctly, then come reporting time, you’ll be able to report “by Season”, and see the total sales of all trousers, shoes and jackets on screen together in a matter of seconds. (And all it took was a little forward planning.) In summary, then: Used wisely, seasons can give you more reporting options later down the line. 

Entering Season details

Firstly,  

• log into RetailStore/ CharityStore with your Username* & Password*. 

• Click into the Admin Menu.

Under the Products and Categories section, 

• select Seasons.

You’ll be taken to a page listing all the Seasons that have been entered into your system so far. 

If you are yet to add any Seasons, then your Season List will appear empty. 

If the products you sell aren’t seasonal, you won’t need to do anything here, but if your products are seasonal, you’ll need to add the Seasons one at a time here. 

To create a Season,

• select New, located at the bottom of the page. 

 

• Fill in all relevant fields. 

Note: the mandatory fields will display an asterisk * next to them and they therefore need to be completed before the page can be saved. 

Enter the details as required.   

Ref*	Abbreviated reference code for your season.  Example: ‘AW19’.
Name*	Full name of the Season.  Example: ‘Autumn 2019’.  Note: this is a mandatory field.
Start Date/ End Date	Enter a date of when you wish for the Season to start and end.   Note: this is not required and most Retailers leave these fields blank.
Active	Ensure this is ticked if currently active. If not, untick to mark as inactive.
Is default	If you tick this box, you’re telling Cybertill “most of the products I’ll be creating in the near future will be of this season.”  This will mean that when you go to add any new products to the system, Cybertill will automatically assign them to this season unless you say otherwise.
Adv store replenishment job season lkp list	Only visible for those Retailers who use the Advanced Store Replenishment feature. Please refer to that User Manual for more information.
Suggested order schedule season lkp  list	Only visible for those Retailers who use the Suggested Orders feature. Please refer to that User Manual for more information.

When you are completed the relevant fields, 

• select Save from the bottom of the page. 

Note: you can select Save and Add another to automatically add another Seasons. 

• Click the Back to list link at the bottom of the screen, and it’ll take you back to the previous page.  

You should see your new Season added to the list. 

• Repeat for all of Seasons.

Assigning a Season against a Product

For those retailers who added a new Seasons to the Cybertill system after creating the Product, it isn’t too late to assign it. 

To do this, 

• within Admin > Products and Categories find the Product you wish to assign the Season to. 

From the Edit Product page, 

• scroll down to the section labelled Properties.
• In the Season field, select the Season from the dropdown list that you wish to assign to this Product. 

• Scroll down to the bottom of the page and select Save. 

 You should receive a success message: